AIP Publishing is a leading publisher of the physical sciences.  Working at AIP Publishing means being part of a mission: to accelerate scientific discovery while reimagining the future of scholarly publishing.

AIPP proudly earned the distinction of being named one of the New York State Best Companies to Work for in 2020, 2021 and 2022.  We are proud of our collaborative, creative colleagues and encourage an inclusive workplace culture that maximizes individual contributions.    

AIP Publishing is seeking an Editorial Assistant who will support activities aimed at ensuring the success of the Conference Proceedings program.

Position:

• Manage the day-to-day administrative components of the Conference Proceedings program
• Run reports and conduct analysis to support end-to-end workflow process 
• Partner with the Manager, Conference Proceedings and support the activities of the proceedings program.  This includes a thorough understanding of the program objectives, including conference material submission, copyright requirements, proposals, contracts, billing, maintaining up-to-date statistics and budget planning. 
• Monitor conference proceedings email inbox to review, categorize and respond to queries. 
• Collaborate closely with internal business units to fulfill the strategic objectives of the journals
• Participate in projects and initiatives as needed to help drive strategic objectives. 

Qualifications:                                                                                

• Bachelor's degree required, a degree in a physics or related field preferred
• Experience using Saleforce preferred 
• Familiarity with research publication in physics-related journals a plus
• Excellent written and verbal communication skills 
• Computer literate knowledge of/experience with internet-based scientific communication
• Ability to take responsibility, assess complex situations, and work on own initiative

Must reside within NY, NJ, CT, MD, VA, PA, MA, RI or Washington, DC.  This is a remote opportunity.

The Company:

• Our excellent benefits package includes:
• Paid time off
• Flexible Work Schedule
• Competitive medical, dental and vision options
• Exceptional retirement benefits
• Training opportunities 
• Tuition assistance

AIP Publishing is a wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP). AIP Publishing’s mission is to support the charitable, scientific and educational purposes of AIP through scholarly publishing activities in the fields of the physical and related sciences on its own behalf and on behalf of our publishing partners to help them proactively advance their missions. Our publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across a spectrum of research areas, including our flagship titles Applied Physics Reviews, Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics.

AIP Publishing is proud to be an Equal Opportunity Employer.