The American Institute of Physics is seeking an Executive Assistant for our Chief Financial and Administrative Officer. In addition to managing the CFAO’s office and providing administrative support, this highly visible position will also include project management responsibilities that cover proper review, compliance and reporting for the organization. This individual will apply a broad knowledge of the Institutes operations and activities to inform quality assurance and connectivity.
What is AIP?
We are the American Institute of Physics. Our mission is to advance, promote, and server the physical sciences for the benefit of humanity. We promote the physical sciences through effective communication, education, and policy initiatives.
Why Work for AIP?
We want you to love working here, and we have a workplace culture that reflects that. With programs like Bring Your Child to Work Day, monthly catered lunches, and an on-site fitness center, we work hard to make sure AIP is an awesome place to work. Did we mention that you will work with amazingly talented colleagues in a variety of departments?
We offer an incredible total compensation package including competitive pay, multiple healthcare options to meet your needs, commuter benefits, tuition assistance, and an incredible retirement plan.
We encourage and invite people from diverse backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, protected veteran status, physical or mental disability.
AIP is an Affirmative Action and Equal Opportunity Employer EEO/AA/ADA/V
Associates Degree required, Bachelors preferred
10 years of experience in an Executive Office/CFAO/Administrative, ideally in non-profit
Proficient with emerging technology solutions including O365 and specifically, Teams, Word, Excel, Power Point and Outlook.
Multi-Tasking skills to meet the high demands and the ability to adapt to changing priorities.
Exceptional communication, organizational skills, time-management, and project management.
Ability to maintain confidentiality and discretion in all business matters.
Internal Number: 1109
About American Institute of Physics
The American Institute of Physics advances, promotes and serves the physical sciences for the benefit of humanity.
As a federation of physical science societies, AIP offers programs, products and services that:
•Advance and distribute the knowledge of the physical sciences and its applications;
•Enhance and cultivate the physical sciences disciplines;
•Enable and foster collaborative efforts among stakeholders in the physical sciences; and
•Promote the physical sciences to the public, leaders, government officials, agencies, and the media.
AIP Member Societies cover a broad range of fields in the physical sciences and collectively represent more than 120,000 scientists, engineers, educators and students in the global physical sciences community.
AIP offers authoritative information, services, and expertise in physics education and student programs, science communication, government relations, career services for science and engineering professionals, statistical research in physics employment and education, industrial outreach, and the history of physics and allied fields. AIP also publishes the flagship magazine Physics Today and is home to the Society of Physics Stu...dents and the Niels Bohr Library and Archives. AIP owns AIP Publishing LLC, a scholarly publisher in the physical and related sciences.
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